About the Role:
We are seeking an Executive Assistant who is deeply comfortable with technology, structured in their approach, and ready to become the CEO’s administrative right hand. This is not a business development or senior strategy role—it is a highly operational and detail-focused position that supports execution across our fast-growing business.
Key Responsibilities:
- Act as the administrative right hand of the CEO and ensure structured follow-up of daily priorities and tasks.
- Keep track of all ongoing projects and tasks across teams using tools like JIRA, Notion, or similar project management platforms.
- Maintain accurate records of meeting summaries using AI tools (Otter, Fireflies, etc.) and ensure actions are followed up.
- Sit down with the CEO (up to 3x/day) to align on the current status of projects, next steps, and deadlines.
- Monitor lead generation pipelines and ensure all prospects are being followed up administratively (no sales calls).
- Support the automation of repetitive workflows using AI, and ensure implementation of AI across administrative processes.
- Help prepare documentation, schedules, internal reporting, and follow-up messages as needed.
You are:
- Detail-oriented and organized with strong administrative instincts.
- Tech-savvy, curious, and willing to learn new tools and AI platforms.
- Fluent in English and Dutch (French is a plus).
- A doer: proactive, hands-on, and comfortable working in a fast-paced startup environment.
- Highly reliable and discrete, with strong ownership.
You have:
- Experience using AI tools like ChatGPT, Claude, Fireflies, Notion AI, etc.
- Experience using project/task management platforms such as Jira, Trello, Asana, or Notion.
- Minimum 2 years of relevant work experience in an assistant, coordinator, or operational support role.
What we offer:
- A front-row seat in a fast-growing European scale-up
- Daily learning on the intersection of energy tech and AI
- A small but passionate and dynamic team
- Flexibility in work setup and the opportunity to make a real difference
How to Apply: Please send your CV and a short motivation (in English) to Karin.van.overwaelle@nanogrid.com or reach out via LinkedIn. A cover letter is not required, but appreciated.
Note: High-level strategic profiles looking for a managerial or business development role don’t need to apply. We are looking for a loyal and structured executor who thrives on enabling others to perform better.
